Special Project Volunteers

Vendor Coordinator Assistant

Works with and reports to Vendor Coordinator

Timeframe: January to September

The Vendor Coordinator Assistant will assist in executing all vendor-related needs during the Manitoba Fibre Festival, ensuring a seamless experience for attendees, vendors, and exhibitors. This role requires hands-on work, strong organizational skills, and excellent communication to support a diverse range of activities.

Tasks

• Assist with vendor adjudication (cannot be a vendor for the Festival)

• Assist with Emerging Makers adjudication

• Back up the Vendor Coordinator in answering vendor emails leading up to the festival

• Assist with set up and take down of the vendor hall

• Assist with unloading and loading tables/chairs, signage  and other demonstration areas

• Work with vendors and demonstrators during vendor set up.

• Ensure vendors and animal exhibitors know where water/feed/supplies are and assist if needed.

• Vendor support during festival.

• General Vendor Hall support during the festival (ie. helping guide visitors, answering questions)
  

Requirements:

• Be onsite during the festival from Thursday - Saturday (not a vendor)

• Be comfortable working with vendors (previous experience is not required)

• Willing to work with volunteers and Vendor coordinator

Works with and reports to Board Chair and Co-Chair

Timeframe: May to September

The Thursday Night Mixer (TNM) Lead will take on executing the Manitoba Fibre Festival Thursday Night Mixer. Designing the Thursday Night mixer, determining and securing location, ticket pricing, food, entertainment, and prizing (if wanted) while working to maintain a budget neutral event. This role requires hands-on work, strong organizational skills, and excellent communication to support a diverse range of activities.

Tasks

• If desired, finds and coordinates a group of volunteers to help with planning, preparations and execution of the Thursday Night Mixer

• Set up and take down and execution of the Thursday Night Mixer

• Sets a budget, ticket prices, sales, entertainment, and food for a budget neutral event

• Attends festival planning meetings from May to September and provides regular updates to the event planning committee

• Secure all prizing (if desired)
  

Requirements:

• Be onsite during the festival for the Thursday Night Mixer

• Willing to work with volunteers

• Must attend festival planning meetings from May to September

Works with and reports to Workshop Coordinator

Timeframe: January to September

The Workshop Assistant will assist in planning and overseeing workshops at the Manitoba Fibre Festival to ensure a smooth and positive experience for instructors and students. This role requires some hands-on work, excellent communication skills and strong organizational skills to support a diverse range of activities. This position is not suitable for someone who is a vendor at the Festival.

Tasks

Preparation

• Assist with identifying potential class topics and instructors

• Assist with workshop proposal intake and workshop selection

• Assist with instructor communication to settle logistics and prepare instructor contracts 

• Assist with preparing workshop promotional content for website and socials 

• Assist with maintaining email contact with instructors and students as needed

• Attend organizational planning meetings 

During Festival

• General workshop support during the Festival: room set up, greeting instructors, working with volunteer team, checking in on workshops to ensure positive experience for all

• Assist with workshop classroom clean up at the end of the Festival

Post Festival

• Assist with student and instructor follow up (thanks, feedback)

• Assist with compiling workshop feedback (coordinator notes, surveys)
  

Requirements:

• Be onsite during the festival Friday and Saturday (not a vendor)

• Willing to work with volunteers and workshop coordinator